PTA Positions

Executive Committee Officers

PRESIDENT:
The President directs the affairs of the PTA in cooperation with the other members of the executive board for a term limit of one year, presides over PTA meetings, works with the Executive Committee to develop the operating budget, and works very closely with the Principal and Executive Committee, especially the Treasurer. The office requires a knowledge of PTA that comes from practical experience and by studying information and material secured from the previous President and the Local, State, and National PTA. The President must have excellent organizational and communication skills, be a strong leader and developer of people, and have great energy for PTA and for the school. The President must always keep as a top priority the best interests and ongoing health of the organization and its place within the school.

FIRST VICE-PRESIDENT:
The 1st Vice-President is the President-Elect for the following year. The 1st VP plans programs for the general PTA meetings, fills in for the President when necessary, assists the President as needed, and is automatically promoted to President the following year. The 1st VP should become familiar with the President’s duties and develop knowledge of PTA and the workings of the various committees. Along with the other members of the Executive Committee, the 1st VP is involved in developing the operating budget and the overall planning for the PTA for the school year.

SECOND VICE-PRESIDENT:
The 2nd Vice-President plans and implements the annual PTA membership campaign in the fall (possibly including the PTA Fair at Open House), is responsible for the collection of membership dues and member information forms, distribution of membership cards to the members, sending reports to the local and state PTA as necessary, and keeping an accurate and up-to-date listing of PTA members. The 2nd VP also enters member information into the OMDR (online membership data reporting) system operated by National PTA. Along with the other members of the Executive Committee, the 2nd VP is involved in developing the operating budget and the overall planning for the PTA for the school year.

SECRETARY:
The Secretary records the minutes of PTA meetings and issues the minutes in electronic form in a timely manner. The Secretary is also in charge of the bylaws and any updating that may be necessary, filing required school support organization information with Sullivan County, and, in general, making sure that our documentation is in order. Along with the other members of the Executive Committee, the Secretary is involved in developing the operating budget and the overall planning for the PTA for the school year.

TREASURER:
The Treasurer keeps an accurate record of all monies received and disbursed by the PTA. The Treasurer is responsible for all accounting procedures and processes required by State and National PTA, the IRS, and the State of Tennessee. The Treasurer maintains a money-handling procedure for PTA and is personally involved in the processing of monies received. The Treasurer and President are the two signatories required for PTA checks that are written. The Treasurer receives and processes requests for reimbursements for PTA expenses and pays all PTA bills. The Treasurer creates a monthly statement of receipts and expenditures and makes a Treasurer’s report at each meeting. The Treasurer also maintains copies of the PTA tax-exempt form and makes these available to members as needed for PTA purchases. Along with the other members of the Executive Committee, the Secretary is involved in developing the operating budget and the overall planning for the PTA for the school year.

Board Positions - Committee Chairs

AID TO CHILDREN:
Organize a fall and spring clothing distribution for the school's needy children. This involves working with the teachers and principal to develop a list of children needing assistance, making the necessary purchases, and organizing the distribution of the items to the children. This committee maintains a separate bank account and receives funding from the Indian Springs Community Chest.

CLINIC:
Purchase items needed to properly run the clinic, schedule volunteers to staff the clinic on a daily basis, and coordinate the annual Hearts for House Program. Funding for this committee comes largely from the Indian Springs community chest.

COMMUNICATIONS:
Write, publish, and distribute the school newsletter – The Indian Springs Drumbeat. Maintain and work to increase the list of electronic subscribers, but still provide hard copies for those who need/prefer them.

CULTURAL ARTS:
Bring in special programs to promote the Arts and assist with the Art Show, Talent Show and/ or Reflections Program.

FACILITIES AND GROUNDS:
Help keep the school building and grounds attractive by planting flowers, decorating the school doors for the appropriate season, maintaining the flower beds, etc.

FALL FUNDRAISER:
Organize and execute the PTA Fall Fundraiser. In recent years, this has been the Fall Carnival and/or Spirit Item Sale.

FIELD DAY:
Work with PE teacher to plan and schedule Field Day events and organize other volunteers needed to assist with the event.

HEALTH AND SAFETY:
Work with school nurse to communicate the importance of health and safety both in the school and home environments through programs, bulletin boards, or articles in the school newsletter.

HOMEROOM VOLUNTEERS:
Organize homeroom parents who help plan class parties, recruit field day volunteers, and assist teachers with other class related activities.

HOSPITALITY:
Provide an annual luncheon for the teachers and staff, provide recognition for teachers during Teacher Appreciation week, organize childcare and snacks for PTA meetings and functions as needed, decorate birthday bulletin board each month, and host Grandparents’ Day in early September.

LEGISLATIVE:
Attend school board and county commission meetings, representing ISES PTA, and communicate to the executive board necessary information that will affect the school.

PLAYGROUND:
Coordinate providing playground maintenance such as painting, re-mulching, checking for needed repairs, and planning for updating the equipment.

PUBLICITY:
Send out paper reminders as requested to advertise PTA meetings and other events. Post reminder flyers about PTA meetings and events. Keep the marquee sign updated as needed with information about PTA happenings (work with the school to coordinate), and keep the PTA bulletin board up-to-date and attractive.

REFUNDING:
Collect and organize the necessary receipts, box tops, labels, etc. and submit them to the manufacturer for credit so the school can order needed educational items.

TEACHER REPRESENTATIVES:
Two teachers who are members of the PTA board and provide input from a teacher/staff perspective. These teachers should attend all meetings.

WALKATHON:
Organize and execute the annual spring PTA fundraiser, the Walk-a-thon.